5 Apps to Help You Schedule User Research Sessions

Looking for the scheduling tool to streamline your user research? Well as a product designer who loves diving into user insights I totally get how important it is to make those connections.. Let’s face it organising these research sessions can be a bit of a headache especially when dealing with different time zones and coordinating with our teams and stakeholders.

So here's the thing. I've listed some tools here to help you out. Trust me they'll make your life easier.

Google Calendar

First up is Google Calendar. I mean, who hasn't heard of it? It's already part of your email setup. While it may not have all the bells and whistles like some tools, it's perfect for setting up meetings and sending reminders. The best part? It seamlessly integrates with a host of other productivity tools that we rely on.

If you're using Google Workspace setting up an Appointment Schedule is a breeze.

To schedule appointments using Google Calendar simply open the calendar. Click on the "+ Create" button. From there select "Appointment Schedule”, from the menu.

When it comes to pricing you can start using Google Calendar for free. However, for additional features, they offer plans starting at $12 per month.

Pricing: Free; paid plans starting at $12 per month

Calendly

The one that started it all! Calendly is a tool that can also help you organise user research sessions. It takes care of sending reminder emails on your behalf. Even allows you to accept payments and create customised forms, if you need them. It's quite impressive!

If you're interested in Calendly’s pricing it also offers a free plan. However if you want more features, their paid plans start at $8 per month.

Pricing: Free; paid plans starting at $8 per month

TidyCal

One of the lesser known apps here. With TidyCal, you only need to pay a one time fee of $29 to access its range of features. Much like Calendly, it provides flexibility by allowing you to set up session types determine your availability and even add break times. It's like having your personal scheduling assistant!

Pricing: $29, one-time purchase

Picktime

Picktime offers a version with unlimited appointments available and allows for three team members as well, as two locations selection. Additionally it provides integrations. Is incredibly easy to set up and use.

In summary Picktime gives users the opportunity to start for free and upgrade later if desired. While it may not be the option out there its user friendly interface makes scheduling hassle free.

Pricing: Free; paid plans starting at $9.99 per month

UserZoom

UserZoom is a tool for user research that offers functionalities such as scheduling, participant screening, direct payments, customizable surveys and efficient feedback collection.

Pricing: Available through demo request

There you have it, a list of tools to try for scheduling user research sessions. Most of the apps listed here can be tried out for free so you can decide which one is the best for your needs and budget.

Which apps are you using for scheduling research sessions? Let me know by leaving a comment.